Travel Confirmation

Please complete this form after your travel is booked. If you are traveling with a companion, a separate travel confirmation is required for each person.

Step 1 of 4

Participant Information

First Name *

Last Name *

Suffix *

Suffix — Other *

Professional Name *

Used for contact lists, Forum agenda, and abstracts — typically the name you publish under.

Preferred Name *

Name you prefer to be called — for name tags. Angela may be Angie, James may be Jim.

Institution *

Position Title *

Mobile Phone *

For emergencies and transportation coordination. Include full country & area code.

WhatsApp *

Should we contact you via WhatsApp to coordinate airport transfer?

Email Address *

This will be published in the Forum book — typically your work email.

Please enter a valid email address — check the format and try again.

Traveling Companion *

Will a spouse or guest be traveling with you?

Allergies & Dietary Restrictions *

Select all that apply.

Please describe your dietary restriction *

Step 2 of 4

Forum Details

Please select the Forum you will be attending. If you were invited to multiple Forums, please submit a separate travel form for each one.

Forum Topic *

Select the Forum you have been invited to attend.

Loading forums…

Lodging & Meals

Hotel Arrival *

What date will you check in? Pre-filled from Forum dates — adjust if needed.

Hotel Departure *

What date will you check out? Pre-filled from Forum dates — adjust if needed.

Meal RSVP *

Select all meals you will be present for.

Arrival Day Dinner

First Day Breakfast

First Day Lunch

First Day Dinner

Second Day Breakfast

Second Day Lunch

Second Day Dinner

Departure Day Breakfast

Step 3 of 4

Transportation Travel Details

Please provide your arrival and departure information. The Foundation can only provide ground transportation to and from approved airports listed on each Forum detail page.

Transportation Method *

How will you be getting to the Forum?

✈️

Airplane

🚆

Train

🚗

Drive Myself

Arrival Airport Transfer Needed *

Arrival Date *

Arrival Time *

Arrival AM/PM *

Arrival Airport *

Arrival Flight Number *

International Arrival? *

Arrival Shuttle *

Select your preferred shuttle pickup time.

Departure Airport Transfer Needed *

Departure Date *

Departure Time *

Departure AM/PM *

Departure Airport *

Departure Flight Number *

International Departure? *

Departure Shuttle *

Select your preferred shuttle departure time.

Travel Receipt & Itinerary *

Upload your travel itinerary and receipt showing all costs. You will not be reimbursed without a valid receipt.

Click to upload or drag and drop

PDF, JPG, or PNG

Step 4 of 4

Reimbursements

Reimbursement Needed *

Travel Form Submitted

Thank you — your travel details have been received. The Foundation will follow up with confirmation and any coordination details closer to the Forum.

Please fill in all required fields before continuing.